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GeoLogics Employee or Independent Contractor?
The Internal Revenue Service (IRS) uses these 20
Common Law factors as a guideline when determining if sufficient control
is present to establish an employer-employee relationship.
This summary shows each factor and describes
the characteristics of both employee and independent contractor. The
degree of importance of each factor varies depending on the occupation
and the scope of work being performed. Under the common-law test, an
employer-employee relationship is present when the person for whom services
are performed has the right to control and direct the individual who
performs the services as to both:
A. The result to be accomplished by the work, and
B. The details and methods used in achieving the end result
It is not necessary that the hiring firm overtly
direct or control the means and methods by which a result is to be accomplished
- all that is required is that they have the right to do so.
1. Instructions:
A worker who must comply with another persons'
instructions about when, where and how he or she is to work is ordinarily
an employee. If the service recipient has the right to require compliance
with instructions, or require completion of a different scope of work
using specified guidelines, it is likely that an employer-employee relationship
exists.
| EMPLOYEE |
|
| Must
follow set and/or mandatory instructions, where, when, how to perform
work. |
Follows own individual instructions.
Performs work based upon independently established procedures or
industry specs. |
2. Training:
Training a worker to complete the task at hand
or requiring a worker to attend meetings and receive direction are factors
indicative of an employer-employee relationship. Training a worker in
specific methods indicates that the service recipient wants the services
accomplished in a certain manner. Voluntary uncompensated training may
not be an indication of an employer-employee relationship.
| EMPLOYEE |
|
| Receives
and/or is required to receive training. |
Skilled professional requiring
no training to adequately perform services. |
3. Integration of Services:
When the success of a particular project is dependent
upon the performance of certain services, especially for a lengthy period
in ongoing manner, the worker who performs those services must necessarily
be subject to a certain amount of control by the service recipient.
Integration of the worker's services into the business operations generally
shows that the worker is subject to direction and control.
| EMPLOYEE |
INDEPENDENT CONTRACTOR
|
| Provides
essential services which meld into overall business operation. |
Work performed is not an
"integral part," it is a "unique" service. |
4. Services Rendered Personally:
By requiring a worker to perform the contracted
services personally, presumably the service recipient is interested
in the means and methods used to accomplish the work in addition to
the results.
| EMPLOYEE |
|
| Required
to render services personally. |
Has assistants or employees
while retaining the right to hire others to perform the required
work. |
5. Hiring, Supervising, and Paying Assistants:
If the service recipient supervises the hiring
process and paying of assistants, that factor generally shows control
over the workers on the job. However, if the worker performs the hiring,
supervision and pays assistants and is responsible only for the attainment
of a result, this factor is indicative of an independent contractor.
| EMPLOYEE |
|
| Does
not supervise or hire others. |
Hires assistants at his
or her expense to perform all or part of project. |
6. Regular and Continuous Relationship:
A continuing relationship not based on projects
between the worker and the person or persons for whom the services are
performed indicates that an employer-employee relationship exists.
| EMPLOYEE |
|
| Services
are part of a continuing relationship. |
Provides services and contracts
for separate and distinct projects, not on continuing basis. |
7. Set Hours of Work:
Requiring the work to be performed at set hours
indicates control by the service recipient over the worker and is indicative
of an employer - employee relationship.
| EMPLOYEE |
|
| Required
to work set hours. |
Retains right to complete
work at any time. |
8. Full Time Required:
If the worker must devote substantially full time
to the business and is not working on a project basis, the worker may
be limited from performing services elsewhere and to some extent is
being controlled. An independent contractor is free to perform work
for other clients as he or she chooses.
| EMPLOYEE |
|
| Required
to devote full-time to a job on a Non-project basis. |
Contract specifies what
is to be accomplished by what date. |
9. Doing Work on Employer's Premises:
IfIf the service recipient requires the worker
to perform the work on-site and the work could be done elsewhere, this
factor suggests control.
| EMPLOYEE |
|
| Required
to work on-site, when alternatives exist. |
Rents/leases location where
work is performed. |
10. Order or Sequence Set:
If a worker must perform services in the order
or sequence set by the service recipient, this factor shows that the
worker is not free to follow the worker's own pattern of work. The worker
should maintain this right. Adherence to an established industry or
technical standard is generally not regarded as control on the part
of the service recipient.
| EMPLOYEE |
|
| Required
to perform task in set manner, routine, schedule. |
Has full discretion over
routine or manner in which to perform services. |
11. Oral or Written Reports:
Requiring the worker to submit regular oral or
written reports indicates a degree of control. Quality assurance checks
with no evaluation system may not indicate an employer-employee relationship.
| EMPLOYEE |
|
| Required
to submit regular oral and/or written work reports where work is
evaluated. |
Has few or no obligations
to file regular written or oral reports. |
12. Payment by Hour, Week, Month:
Payment by the hour, week, or month generally points
to an employer-employee relationship. Contracts structured with payment
made by the job or on a fixed fee basis indicates that the worker is
an independent contractor.
| EMPLOYEE |
|
| A
person is paid at regular intervals. |
Compensation determined
separately by project or based on fixed fee. |
13. Payment of Business and/or Traveling Expenses:
Ordinarily employees are reimbursed for travel
or business related expenses. An employer, to be able to control expenses,
generally retains the right to regulate the worker's business activities.
An independent contractor incurs and pays travel and incidental costs
as part of his/her ongoing business expenses.
| EMPLOYEE |
|
| Expenses
are paid or reimbursed. |
No reimbursement for out-of-pocket
expenses. |
14. Furnish Tools or Equipment:
The furnishing of significant tools, materials,
and other equipment, tends to reduce the workers risk of loss and lean
towards the existence of an employer-employee relationship.
| EMPLOYEE |
|
| Tools
and materials are furnished. |
Furnishes own tools and
materials. |
15. Significant Investment:
If the worker invests in facilities that are used
in performing services that factor tends to indicate that the worker
is an independent contractor. Particularly if part of this investment
requires ongoing overhead or maintenance costs. Lack of investment in
facilities indicates dependence on the service recipient for such facilities,
and accordingly, the existence of an employer-employee relationship.
| EMPLOYEE |
|
| Does
not invest in facilities and/or equipment used to perform work. |
Possesses and invests in
facilities and equipment to perform services. |
16. Realization of Profit or Loss:
A worker who can realize a profit or suffer a loss
as a result of performing the contracted services is generally an independent
contractor. Independent contractors are considered businesses. A business
inherently incurs certain financial risks and can realize profits while
employees do not.
| EMPLOYEE |
|
| Compensated
for services at fixed rate regardless of profitability. |
Shoulders the possibility
of incurring a loss and realizing a profit. |
17. Major Source of Income (Working for more than one firm
at a time):
Training a worker to complete the task at hand
or requiring a worker to attend meetings and receive direction are factors
indicative of an employer-employee relationship. Training a worker in
specific methods indicates that the service recipient wants the services
accomplished in a certain manner. Voluntary uncompensated training may
not be an indication of an employer-employee relationship.
| EMPLOYEE |
|
| Performs
services for only one firm at a time, on a non project basis. |
Has numerous concurrent
clients is not financially dependent on any one. |
18. Making Service Available to General Public:
The fact that a worker makes his or her services
available to the general public lends itself to independent contractor
status.
| EMPLOYEE |
|
| Services
are not offered to general public, points toward control. |
Offers services to public. |
19. Right to Discharge:
An employer exercises control through the threat
of dismissal, which to some degree can cause the worker to comply with
the employer's instructions. An independent contractor, on the other
hand, cannot be fired so long as he or she produces a result that meets
the contract specifications.
| EMPLOYEE |
|
| Can
be discharged at any time with no liquidated damages. |
Cannot be discharged other
than for failure to perform contracted service. |
20. Right to Terminate:
If the worker has the right to end his or her relationship
with the service recipient at will and not incur a liability, that factor
indicates an employer-employee relationship.
| EMPLOYEE |
|
| May
terminate relationship at any time. |
May terminate his or her
relationship Only upon completion of contract or breach by other
party. |
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